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CONSTITUTION & BY-LAWS

Michigan Occupational Deans Administrative Council

 

(Revised December 8, 1983)
(Reviewed April 20, 1990)
(Revised February 5, 1992)
(Revised December 3, 1992)
(Revised December 3, 1998)
(Revised October 11, 2006)

 

Article I – Name and Purpose

Section 1. Name

The name of the association is Michigan Occupational Deans Administrative Council.

Section 2. Purpose

The purposes for which the association is formed are as follows:

The Michigan Occupational Deans Administrative Council shall promote and support community college education for the State of Michigan; more specifically, the purposes shall include the following:

  1. Exchange of information and ideas relative to the establishment, development and operation of community college occupational education.
  2. Cooperate with appropriate units of education, business, labor, government, industry and other organizations.
  3. Conduct and/or cooperate in appropriate research projects concerning community college occupational education.
  4. Advise and provide counsel on the current status and advocate for the future needs of community college occupational education to the Michigan Community College Association, Michigan Department of Labor and Economic Growth, community colleges, baccalaureate institutions and other organizations that impact occupational education.
  5. Cooperate with other associations of administrators in promoting the Michigan community college movement.
  6. Counsel and assist upon request, individual Michigan colleges on matters of occupational education.
  7. Articulate and cooperate with leaders in education in the career concepts of occupational education.
  8. Actively promote public support and understanding for career education programs in the community college.

Article II – Membership

Section 1. Regular Membership

Regular membership in the association shall be limited to the publicly-supported 2-year colleges of Michigan that offer occupational education courses and programs. Each institution shall designate, as its representative to the association, that college administrator who has the overall responsibility for all occupational education at that college and/or is designated Michigan Department of Labor and Economic Growth occupational contact person. Annual membership shall become effective upon the payment of the current annual membership dues. The term, “regular member” as used throughout this document shall be construed to mean the representative to the association of each institutional member as well as the institutional member itself, as appropriate.

Section 2a. Associate Membership

Associate membership in the association shall be open to administrators in the publicly-supported 2-year colleges of Michigan whose duties are in keeping with the spirit of the definition for regular membership in Section 1, above. Institutions with a regular member may appoint qualified individual(s) to associate membership as may be appropriate to achieve institutional and association purposes. The executive committee by majority vote may reject associate membership appointment(s) or reappointment(s) within 60 days of the appointment or reappointment.

Section 2b. Affiliate Membership

Affiliate membership in the association shall be open to administrators in publicly-supported 4-year colleges and universities in Michigan whose duties are in support of certificate and associate degree occupational programs. Eligibility of an institution for affiliate membership shall be made by majority vote of regular members at an association meeting.

Section 3. Honorary Membership

An individual may be invited to honorary membership in the association, with the same rights as an associate member, upon the recommendation of the executive committee and the approval of the regular membership through a simple majority vote.

Section 4. Withdrawal From Membership

Any member of the association may withdraw from the association by notifying the president of the association of his or her desire. In no way shall the association be obliged to rebate dues upon the withdrawal of a member.

Section 5. Suspension of Membership

Any member of the association who is in arrears in membership dues for more than six months, after July 1 in any year, shall be automatically suspended and removed from the membership role of the association, unless previous arrangement has been made for the later payment.

Section 6. Termination of Membership

Any member may be dropped from membership in the association for any conduct which tends to injure the association or to adversely affect its reputation or conduct that is contrary to the objectives as stated in the by-laws of the association. Any member charged with engaging in any such conduct shall be given the opportunity to present evidence in his or her behalf through witness or otherwise; shall be given notice of the precise nature of the charges against him or her, shall be given the opportunity to confront witnesses against him or her, shall have the right to appeal and to have a hearing before the executive committee, whose decision shall be final. Termination procedure may be initiated by any member in good standing, by presenting to the president a written grievance stating clearly the request and its justification.

Article III – Dues

Section 1. How Prescribed

The membership dues shall consist of an annual assessment to be determined upon recommendation of the executive committee and a simple majority vote of the regular membership at the annual meeting.

Section 2. Purpose

Dues and assessments shall be used solely for the purpose of financing the programs and activities of the association as approved by the voting membership. In no instance shall the elected officers or members of the association receive any compensation for their services as such to the association.

Article IV – Fiscal Year

Section 1. Fiscal Year

The fiscal year of the association shall be from July 1 to and including June 30.

Article V – Meetings of the Membership of the Association

Section 1. Annual

The annual meeting of the membership of the association shall be the first meeting of the association following April 30 of any year, at a time and place to be determined by the executive committee.

Section 2. Special

Special meetings of the membership of the association may be called for specific purposes by the president, executive council, or by written request of seven regular members, or by a majority of the members. Members will be notified of the time, place, and purpose of any special meeting at least ten days in advance of the date for which the meeting is called; no business shall be transacted at the special meeting other than business associated with the purpose stated in the notice.

Section 3. Regular

There shall be at least two regular meetings of the association membership in addition to the annual meeting. The number and dates of regular meetings each year shall be determined upon recommendations of the executive committee and a simple majority vote of the regular membership at the annual meeting. The locations of all meetings of the association shall be decided by the executive committee.

Section 4. Quorum

One half of the regular members shall constitute a quorum.

Section 5. Voting

All regular members in good standing shall have the right of discussion and voting on all issues and for all officers of the association. All associate and affiliate members in good standing shall have the right of discussion on all issues. An associate member may vote in the absence of his or her institution’s regular member. Affiliate members shall not have voting rights.

Section 6. Attendance

The meetings of the association shall be open to all regular, associate, and affiliate members of the association who are in good standing. Guests may be invited by a regular member to attend association meetings.

Article VI – Officers

Section 1. Personnel

The officers of the association shall be president, vice president, secretary, and treasurer. The officers shall be regular members in good standing of the association.

Section 2. Election

Officers shall be elected at the annual meeting of the association. They shall be elected to two-year terms as follows:

President:  Elected every odd-numbered year
Vice President:  Elected every even-numbered year
Secretary:  Elected every odd-numbered year
Treasurer:  Elected every even-numbered year

The term of each officer shall coincide with two consecutive fiscal years of the organization. No person shall be elected for more than two consecutive terms to the same office.

To facilitate the implementation of this amendment all four officers shall be elected in 1983. The president and secretary chosen then shall serve two-year terms and the vice president and treasurer elected in 1983 shall serve one-year terms. Thereafter, their terms shall run as above.

Section 3. Vacancies

In case of a vacancy in any office, the vacancy shall be filled by a majority vote of the regular members at the next meeting. The executive committee is empowered to appoint a temporary officer for purposes of sustaining the association until the next meeting.

Section 4. Nominations

The president of the association, acting at least sixty days prior to the annual meeting of the association, shall appoint an ad hoc nominations committee from the regular membership of the association and exclusive of the incumbent officers of the association to be responsible for preparing a slate of candidates for the offices of president, vice president, secretary and treasurer, and for the at-large membership of the executive committee to be presented for consideration to the regular membership of the association at the time of the annual meeting. Any current officer holder shall be eligible to run for another office without resigning their present office. If the officer attains the other office, a vote will be taken at the next regular meeting to fill the vacant position.

Section 5. Duties of the President

The president shall direct the activities of the association in order that it may effectively achieve its goals as stated in Article I, Section 2, of the Constitution and By-Laws. The president shall preside at all meetings of the association. The president shall be authorized to call special meetings of the association and to appoint committees as the president deems necessary. The president shall serve as chairperson of the executive committee and shall be an ex-officio member of all committees of the association. The president or the president's designee shall be the official spokesperson for the association. Should the president believe that another regular member has greater expertise on the subject, the president may appoint that person to be the spokesperson for specific subjects or events.

Section 6. Duties of Vice President

In absence of the president, the vice president shall perform the duties of the president. The vice president shall serve as vice chairperson and recording secretary of the executive committee.

Section 7. Duties of Secretary

The secretary shall record all official proceedings of the association. The secretary shall be responsible for all official correspondence of the association, including distribution of meeting announcements, memoranda, and minutes to the regular and associate members of the association. By mutual agreement between the secretary and an officer of the association, the distribution of correspondence may be delegated to the other officer. The secretary shall be a member of the executive committee, and shall serve as an ex-officio member of all committees of the association.

Section 8. Duties of Treasurer

The treasurer shall receive all monies of the association. The treasurer shall keep accounts of all receipts and expenditures of the association and shall present a written financial report to the association at its annual meeting and at any time when requested to do so by the president of the association or the executive committee. The treasurer shall have responsibility for maintaining the association’s membership roster and membership information. The treasurer shall have responsibility for assessing and collecting dues. The accounts and records of the treasurer shall be audited by the executive committee with the signatures of the auditors attached to their report reflecting the treasurer’s report as of the day prior to the date of the annual meeting. The treasurer shall be a member of the executive committee.

Article VII – Executive Committee

Section 1. Membership

The executive committee of the association shall be composed of the officers of the association, past-president, and two members elected at-large from the regular membership of the association at the annual meeting.

Section 2. Officers

The president of the association shall serve as chairperson of the executive committee. The vice president of the association shall serve as vice chairperson of the executive committee.

Section 3. Meetings

The executive committee shall hold regular meetings as deemed necessary in order to fulfill the duties assigned to it in the Constitution and By-Laws. The chairperson of the executive committee shall be responsible for calling all meetings. The vice chairperson shall be responsible for preparing the minutes of all executive committee meetings for distribution to the association membership by the secretary of the association.

Section 4. Duties

The executive committee of the association shall possess such power as shall be delegated to it in the Constitution and By-Laws or by the regular membership of the association. The committee shall:

  1. Be responsible for general planning and preparation of the agenda for association meetings and activities.
  2. Determine the time and place of the annual meeting recommending the number and dates of regular meetings and determining the locations of all meetings of the association.
  3. Conduct an annual audit of all association resources and expenditures prior to the annual meeting of the association and at the end of each fiscal year.
  4. Decide upon all cases of membership termination.

Article VIII – By-Laws

Section 1. By-Laws

Procedure for implementation of this constitution and carrying out the business of the association shall be established by the by-laws.

Article IX – Amendments

Section 1. Amendment

This constitution may be amended by a two-thirds affirmative vote of regular members upon thirty (30) days’ prior notice in writing at the annual meeting or special meeting called for this purpose.

Article X – Parliamentary Authority

Section 1. Parliamentary Authority

The business of this association shall be conducted according to Robert’s Rules of Order in all instances in which they are not inconsistent with the by-laws of the association.

Article XI – Committee Appointments

Section 1. Appointment

The president shall appoint the members of the nominating committee and such other committees as deemed necessary an appropriate to properly conduct the affairs of the association.

Section 2. Tenure

Committee appointments shall terminate on the date of the annual meeting or for ad hoc committees when the specific assignment has been performed.

Section 3. Expenditures

No committee shall create any financial liability for the association unless such an expenditure has been approved by the executive committee.

Article XII – Resolutions

Section 1. Initiation

Resolutions may be initiated by any regular member.